Make someone my delegate in classic Outlook

A delegate automatically receives Send on Behalf permissions. By default, the delegate can read only your meeting requests and responses. The delegate isn't granted permission to read other messages in your Inbox.

1. In classic Outlook, select the File tab, then select Account Settings > Delegate Access.
2. In the dialog, select Add.

If Add doesn't appear, an active connection might not exist between Outlook and Exchange. The Outlook status bar displays the connection status.

3. Type the name of the person whom you want to designate as your delegate, or search for and then select the name in the search results list.

Note: The delegate must be a person in your organization's Exchange Global Address List (GAL).

4. Select Add, then select OK.
5. In the Delegate Permissions dialog box, accept the default permission settings or select custom access levels for Exchange folders.

If a delegate needs permission to work only with meeting requests and responses, the default permission settings, such as Delegate receives copies of meeting-related messages sent to me, are sufficient. You can leave the Inbox permission setting at None. Meeting requests and responses will go directly to the delegate's Inbox.

Note: By default, the delegate is granted Editor (can read, create, and modify items) permission to your Calendar folder. When the delegate responds to a meeting on your behalf, it is automatically added to your Calendar folder.

6. To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.
7. If you want, select the Delegate can see my private items check box.

Important: This setting affects all Exchange folders. This includes all Mail, Contacts, Calendar, Tasks, Notes, and Journal folders. There is no way to grant access to private items in only specified folders.

8. Select OK.
   

Notes: 

• Messages sent with Send on Behalf permissions include both the delegate's and your names next to From. When a message is sent with Send As permissions, only your name appears.
• Once you add someone as a delegate, they can add your Exchange mailbox to their Outlook profile. 

Change permissions for a delegate

1. In classic Outlook, select the File tab, then select Account Settings > Delegate Access.
2. Select the name of the delegate for whom you want to change permissions, and then select Permissions.

Note: If you want to remove all Delegate Access permissions, don't select Permissions but instead select Remove and skip the rest of these steps.

3. Change the permissions for any Outlook folder that the delegate has access to.
4. To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.

Note: If you want copies of meeting requests and responses that you receive to be sent to a delegate, ensure that the delegate is assigned Editor (can read, create, and modify items) permission to your Calendar folder, and then select the Delegate receives copies of meeting-related messages sent to me check box.

Change delegate access to private items

If you have assigned permissions to a delegate so they can access your Outlook folders, you can hide personal information in appointments, meetings, tasks, and contacts. Open each personal item, and in the Tags group, select Private.

To grant access to your private items, do the following:

1. In classic Outlook, select the File tab, then select Account Settings > Delegate Access.
2. Select the name of the delegate for whom you want to change access to your private appointments, and then select Permissions.
3. Select the Delegate can see my private items check box.

Important: You shouldn't rely on the Private feature to prevent other people from accessing the details of your appointments, contacts, or tasks. To ensure that other people can't read the items that you marked as private, don't grant them Reviewer (can read items) permission to your Calendar, Contacts, or Tasks folder.